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Meeting Room Application

Prendergast Library > Meeting Room Application

The library has several rooms available to the public. Please fill out a meeting room application (available at the bottom of this page) to reserve:

*Please note that our room applications will be changing in January 2025 to reflect our updated Facility Use Policy*

Meeting Rooms – Public Forums or Special Events

  1. The Community Room, which has a maximum capacity of 95
  2. The Fireplace Room, which has a maximum capacity of 95

Study Rooms -Private small group or individual meetings

  1. The Conference Room, which has a maximum capacity of 15
  2. The Makerspace and play area, which has a maximum capacity of 35.
  3. A private study cubicle, which has a maximum capacity of 2.
  4. The Public Computer Center, which has 14 computers available, including 1 with a 27” monitor, a high-contrast keyboard, and an ergonomic mouse.  

Per our Facility Use Policy, rooms may not be used for soliciting or selling products, services, or memberships.

A meeting room application is required. You may complete an online application below or download the form, complete it and bring it into the library. 

Una aplicación de sala de reuniones en español está disponible aquí.

Please call (716) 484-7135 ext. 236 or email us with any questions.

The library’s Facility Use Policy available here. 

Room Use Application
Library hours: M-F 9am-7pm, Sat 10am-4pm. Meeting rooms available until 15 minutes prior to closing.
* When making a booking, please include time for your group to set-up and also return the room to its standard arrangement. Any setting up of chairs or rearrangement of furniture and other equipment must be done by the users and then replaced to a standard arrangement when finished. If you need to cancel or modify your reservation, please call (716) 484-7135 ext. 236. For-profit groups and party-type functions are asked to provide a suggested donation of at least $50.00 for each use of a room. Library programming and Library educational events; meetings held by Library-related organizations; nonprofit groups or tutors offering one-on-one sessions will not be asked to provide a donation. Library visitors are expected to comply with the library’s current Rules of Conduct. I have read and understand the James Prendergast Library Association’s “Meeting Room Policy” and “Application for Meeting Room” and agree, on behalf of the applying organization, to be bound by the terms of use set forth therein, including acceptance of liability for either damage to library facilities or loss of library property arising from use of the meeting room by the applicant.